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Executive Assistant

  • GE Oil & Gas
  • Experienced
  • Posted 1/10/2018 1:50:56 PM
  • 3045461
  • Job Function: Engineering/Technology
  • Business Segment: Oil & Gas Oilfield Equipment
Location(s): United Kingdom; Bristol


About Us:
GE is the world’s Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.

It is not about your career… it is not about your job title… it is about who you are…. It is about the impact you are going to make on the world. You want to go into uncharted waters… do things that haven’t been done to make yours and someone else's life better. GE has been doing that for decades! We will continue to do so! We are the world’s digital industrial company.

Baker Hughes, a GE company (NYSE:BHGE) is the world’s first and only fullstream provider of integrated oilfield products, services and digital solutions. Drawing on a storied heritage of invention, BHGE harnesses the passion and experience of its people to enhance productivity across the oil and gas value chain.

BHGE helps its customers acquire, transport and refine hydrocarbons more efficiently, productively and safely, with a smaller environmental footprint and at lower cost per barrel. Backed by the digital industrial strength of GE, the company deploys minds, machines and the cloud to break down silos and reduce waste and risk, applying breakthroughs from other industries to advance its own.

With operations in over 120 countries, the company’s global scale, local know-how and commitment to service infuse over a century of experience with the spirit of a startup – inventing smarter ways to bring energy to the world.

Follow Baker Hughes, a GE company on Twitter @BHGECo, or visit us at BHGE.com.

GE is committed to taking on the world’s toughest challenges. In order to fulfill that promise we rely on a culture of leadership, diversity and inclusiveness. We aim to employ the world’s brightest minds to help us create a limitless source of ideas and opportunities. We believe in hiring talented people of varied backgrounds, experiences and styles…people like you!

Role Summary:
The Executive Assistant (EA) will be responsible for running the day to day operation of the office for 2 Senior Executive Leaders within the business and, to oversee and manage a diverse slate of events. They will be the right hand person and provide comprehensive assistance/solutions to the Senior Executive global leaders who are managing employees across various countries and time zones.



Essential Responsibilities:

  • Diary management – being the first point of contact for the Senior Leader, fielding all calls and enquiries and using judgement to handle requests on a prioritized basis
  • Business events – sourcing venues and quality suppliers considering cost saving strategies, managing events schedules, compiling and managing guest lists, planning meetings, pulling together presentation, organizing events and functions
  • Managing the communication plan with the respective group of employees using wide range of communication channels such as video, web, blog, publishing
  • Manage multiple tasks and work alongside the leader, incorporating knowledge and understanding of relevant decisions and plans of the organization
  • Liaise at the highest level with International directors, customers and company executives
  • Manage all executive leadership instigated internal and external meetings and recognise what is priority
  • Regularly update the Senior Leader with status of projects and actions
  • Manage all details of complex travel itineraries, collect travel documentation and receipts
  • Complete and submit expenses through Concur ensuring timely settlement of corporate Credit Cards
  • Manage the Senior Leaders contacts and e-mail distribution lists
  • Raise & approve purchase orders for the Senior Leader
  • Establish and maintain positive relationships with internal and external clients
  • Provide support on various projects using various presentation materials
  • Manage team events – including off-site meetings and leadership team social events


Qualifications/Requirements:
  • Impressive track record of working at Executive Assistant level for senior executives
  • Ability to work with confidential and sensitive information with absolute discretion and diplomacy
  • Bright, confident and resilient with a ‘can do’ attitude
  • Experienced super-user of MS office products including Word, PowerPoint, Excel and Outlook. Savvy with new company technology.
  • Excellent verbal and written communication skills, especially in dealing and managing a wide range of stakeholders across the globe
  • Extremely collaborative – understands the importance of working as a team and can build effective relationships across all levels of the organisation
  • Approachable but has the ability to push back professionally where required
  • Highly organised – can manage conflicting priorities calmly and effectively to meet deadlines
  • Excellent organisational, analytical and administrative skills, together with excellent interpersonal skills, telephone manner and attention to detail
  • Ability to work independently and show a strong sense of initiative
  • Has excellent attention to detail
  • Works well under pressure
  • Working hours – due to the full-time nature of this role, must be flexible in approach and be able to amend hours as required to suit business needs

Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. However, non-EU/EEA candidates may not be appointed to a post if a suitably qualified, experienced and skilled EU/EEA candidate is available to take up the post, as the employing body is unlikely, in these circumstances, to satisfy the Resident Labour Market Test. For further information please visit the UK Border Agency website:http://www.ukba.homeoffice.gov.uk/visas-immigration/working.

Desired Characteristics:

  • Bachelor degree or Business qualification or equivalent
  • Previous experience in a communications type role
  • Ability to work independently
  • Strong problem solving skills


Locations: United Kingdom; Bristol

GE offers a great work environment, professional development, challenging careers, and competitive compensation.  GE is an Equal Opportunity Employer.  Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.


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