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Executive Assistant

  • GE Digital
  • Experienced
  • Posted 11/13/2017 10:53:54 AM
  • 3016781
  • Job Function: Services
  • Business Segment: Digital Product & Marketing
Location(s): United States; California; San Ramon


About Us:

GE is the world's Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.
GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Role Summary:
The primary responsibility of this role will be to ensure the smooth and efficient administrative support to a GE Digital Executive’s organization. Responsibilities will be broad and changeable in nature ranging from coordinating or leading special projects, arranging conferences through to preparing presentations. It is an exciting opportunity for someone who is self-motivated and comfortable using technology and operating at senior levels in an organization.

Essential Responsibilities:

The Executive Assistant must be creative and enjoy working within an environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

As an Executive Assistant, you will:

  • Prioritize conflicting needs; handle matters expeditiously; proactively engage on and see projects through to successful completion within strict deadlines
  • Plan, schedule, and arrange business meetings and travel itineraries; prepare and reconcile expense accounts
  • Process T&L expenses in accordance with GE guidelines and assist in managing expense accounts and budgets
  • Prepare communications such as organization announcements and newsletters
  • Prepare presentations, reports, spreadsheets, meeting minutes and other business information
  • Use discretion in interfacing with all levels of individuals, internally and externally
  • Prepare, evaluate, and edit incoming and outgoing communications for the executive
  • Keeping org charts, seating, etc. up to date
  • Planning employee lunch and learns, trainings, etc
  • Direct business contacts to appropriate managers
  • Coordinate onsite and offsite business meeting and events
  • Manage conference / huddle rooms and common office areas

    Qualifications/Requirements:

    Basic Qualifications:

  • Bachelor's degree required and a minimum of 5 years of administrative experience in a corporate environment supporting executives.
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

    Eligibility Requirements:

  • Legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas, now or in the future, for this job
  • Must be willing to work out of an office located in San Ramon, CA

    Desired Characteristics:

  • Ability to prioritize and demonstrate forward thinking
  • Ability to deal with ambiguity
  • Experience supporting executive level leadership
  • Experience supporting customer events
  • Strong organizational skills and exceptional attention to detail and accuracy
  • Ability to prioritize, anticipate needs and solve problems
  • Ability and willingness to work a flexible schedule when necessary
  • Highly motivated, confident, able to work without direct supervision
  • Ability to perform under pressure and against tight deadlines
  • Fluent in use of GE online applications and systems including Webex, Colab, GETRes, Concur, and SSEbuy
  • Excellent interpersonal skills, leadership skills and teamwork
  • Experience interfacing with senior management and high profile external contacts
  • Strong verbal and written communication skills and ability to draft clear and concise communications
  • Superior customer service skills
  • Ability to maintain high level of integrity and confidentiality
  • Strong oral and written communication skills
  • Knowledge of GE policies / procedures
  • Strong business analysis and problem solving skills
  • Ability to work with cross-functional teams to help build effective processes
  • Proactively identifies and removes project obstacles or barriers on behalf of the team
  • Articulates the story, uses two way communication and influences outcomes and ongoing results
  • Proactively engages with cross-functional teams/other EA colleagues to resolve issues and design solutions using critical thinking and analytical skills and best practices
  • Influences and energizes others toward the common vision and goal. Maintains excitement for a process and drives to new directions of meeting the goal in the face of unfavorable odds and setbacks

    Technical Expertise:

  • Understands technical and business discussions relative to future architecture direction aligning with business goals.
  • Understands concepts of setting and driving architecture direction.
  • Familiar with elements of gathering architecture requirements.
  • Understands architecture standards concepts to apply to project work.

    Business Acumen:

  • Understand key cross-functional concepts that impact the organization; is aware of business priorities and organizational dynamics.

    Leadership:

  • Coaches and mentors team members.
  • Familiar with concepts of costing hardware and software components. Works to assure work is on-time and within budget.
  • Delivers tasks on-time with alignment to architectural goals. Can identify and raise issues, risks and benefits.
  • Participates in change initiatives by implementing new directions and providing appropriate information and feedback.

    Personal Attributes:

  • Applies values, policies, procedures and precedent to make timely, routine decisions of limited, clear choice.
  • Reacts open-mindedly to new perspectives or ideas. Considers different or unusual solutions when appropriate.
  • Resolves day-to-day issues related to strategy implementation. Escalates issues that impact the client and/or strategic initiatives.

    #DTR

    Locations: United States; California; San Ramon

    GE offers a great work environment, professional development, challenging careers, and competitive compensation.  GE is an Equal Opportunity Employer.  Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

    GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditional upon the successful completion​ of a background investigation and drug screen.


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