GE is the world's Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry. GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
Role Summary: The primary responsibility of this role will be to ensure the smooth and efficient administrative support to a GE Digital Executive’s organization. Responsibilities will be broad and changeable in nature ranging from coordinating or leading special projects, arranging conferences through to preparing presentations. It is an exciting opportunity for someone who is self-motivated and comfortable using technology and operating at senior levels in an organization.
The Executive Assistant must be creative and enjoy working within an environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
As an Executive Assistant, you will:
Prioritize conflicting needs; handle matters expeditiously; proactively engage on and see projects through to successful completion within strict deadlines
Plan, schedule, and arrange business meetings and travel itineraries; prepare and reconcile expense accounts
Process T&L expenses in accordance with GE guidelines and assist in managing expense accounts and budgets
Prepare communications such as organization announcements and newsletters
Prepare presentations, reports, spreadsheets, meeting minutes and other business information
Use discretion in interfacing with all levels of individuals, internally and externally
Prepare, evaluate, and edit incoming and outgoing communications for the executive
Keeping org charts, seating, etc. up to date
Planning employee lunch and learns, trainings, etc
Direct business contacts to appropriate managers
Coordinate onsite and offsite business meeting and events
Manage conference / huddle rooms and common office areas
Bachelor's degree required and a minimum of 5 years of administrative experience in a corporate environment supporting executives.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
Legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas, now or in the future, for this job
Must be willing to work out of an office located in San Ramon, CA
Ability to prioritize and demonstrate forward thinking
Ability to deal with ambiguity
Experience supporting executive level leadership
Experience supporting customer events
Strong organizational skills and exceptional attention to detail and accuracy
Ability to prioritize, anticipate needs and solve problems
Ability and willingness to work a flexible schedule when necessary
Highly motivated, confident, able to work without direct supervision
Ability to perform under pressure and against tight deadlines
Fluent in use of GE online applications and systems including Webex, Colab, GETRes, Concur, and SSEbuy
Excellent interpersonal skills, leadership skills and teamwork
Experience interfacing with senior management and high profile external contacts
Strong verbal and written communication skills and ability to draft clear and concise communications
Superior customer service skills
Ability to maintain high level of integrity and confidentiality
Strong oral and written communication skills
Knowledge of GE policies / procedures
Strong business analysis and problem solving skills
Ability to work with cross-functional teams to help build effective processes
Proactively identifies and removes project obstacles or barriers on behalf of the team
Articulates the story, uses two way communication and influences outcomes and ongoing results
Proactively engages with cross-functional teams/other EA colleagues to resolve issues and design solutions using critical thinking and analytical skills and best practices
Influences and energizes others toward the common vision and goal. Maintains excitement for a process and drives to new directions of meeting the goal in the face of unfavorable odds and setbacks
Understands technical and business discussions relative to future architecture direction aligning with business goals.
Understands concepts of setting and driving architecture direction.
Familiar with elements of gathering architecture requirements.
Understands architecture standards concepts to apply to project work.
Understand key cross-functional concepts that impact the organization; is aware of business priorities and organizational dynamics.
Coaches and mentors team members.
Familiar with concepts of costing hardware and software components. Works to assure work is on-time and within budget.
Delivers tasks on-time with alignment to architectural goals. Can identify and raise issues, risks and benefits.
Participates in change initiatives by implementing new directions and providing appropriate information and feedback.
Applies values, policies, procedures and precedent to make timely, routine decisions of limited, clear choice.
Reacts open-mindedly to new perspectives or ideas. Considers different or unusual solutions when appropriate.
Resolves day-to-day issues related to strategy implementation. Escalates issues that impact the client and/or strategic initiatives.
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