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Executive Administrative Assistant

  • GE Digital
  • Experienced
  • Posted 11/2/2017 12:50:52 PM
  • 3006673
  • Job Function: Digital Technology
  • Business Segment: Digital Applications
Location(s): United States; Virginia; Roanoke

About Us:
GE is the world's Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.

At GE Digital, we are creating technology and solutions to enable social, mobile, analytical and cloud capabilities for the Industrial Internet. The Industrial Internet is an open, global network that connects people, data and machines. It’s about making infrastructure more intelligent and advancing the industries critical to the world we live in. At GE, we believe it’s about the future of industry—energy, healthcare, transportation, manufacturing. It’s about making the world work better. GE is transforming itself to become the world's premier digital industrial company, executing critical outcomes for our customers. Explore how you can drive greater asset reliability, lower operating costs, reduce risk and accelerate operational performance with our Predix platform and software solutions.

GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Role Summary:
The primary responsibility of this role will be to ensure the smooth and efficient administrative support to a GE Digital Executive's organization. Responsibilities will be broad and changeable in nature ranging from coordinating or leading special projects, arranging conferences through to preparing presentations. It is an exciting opportunity for someone who is self-motivated and comfortable using technology and operating at senior levels in an organization.

Essential Responsibilities:
The Executive Assistant must be creative and enjoy working within an environment that is mission-driven, results-driven and community oriented. The ideal individual can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

In this role, you will:

  • Maintain calendars, identify conflicts and resolve promptly
  • Coordinate travel arrangements including: domestic/ international and required Visas
  • Maintain reconciliation of AMEX expenses as required in accordance with GE guidelines
  • Provide diverse and advanced administrative duties for executives and provide support to the staff on an as needed basis
  • Perform a wide variety of administrative activities that require handling of confidential information and business critical assignments in a professional business manner • • Prepare correspondence, invoices, distribution lists and other documents as requested and maintain files, both electronic and hard copy. Other tasks include conducting research, faxing, photocopying and mailing
  • Exhibit a highly professional image to contacts both in person and on the phone
  • Lead &/or prepare presentation materials such as executive internal and external presentations, strategy presentations, HR presentations, promotional material etc.
  • Make arrangements for on-site and off-site meetings and office events such as conferences & conference calls both internal and external to GE

    Basic Qualifications:
  • High school diploma or GED
  • At least 6 years of experience as an Administrative Assistant/Executive Assistant, including min 2 years Supporting VP and above Leaders

    Eligibility Requirements:
  • Legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas, now or in the future, for this job.
  • Must be willing to travel (10%)
  • Must be willing to work out of an office located in Roanoke, VA.

    Desired Characteristics:
  • Previous experience supporting executive level clientele
  • Track record of successfully leveraging Microsoft software packages in a professional environment (Word, Excel, PowerPoint, and Outlook) and web tools such as Web-ex, etc.
  • Demonstrated ability to use, or learn new software applications
  • Demonstrated ability to handle multiple priorities and requests promptly and effectively
  • Demonstrated history of being able to exercise discretion and maintain confidentiality of highly sensitive information.
  • Strong organizational skills, exceptional attention to detail and accuracy
  • Experience dealing with ambiguity and handling stressful and difficult situations with composure
  • Working knowledge of various technology tools, e.g. iPhone’s etc.
  • Must be flexible / adaptable to extend work hours as needed
  • Tenacity and ability to communicate, influence and problem solve with all levels of leadership and personalities
  • Outstanding written and verbal communication skills
  • Proven track record of providing customer service/communications that are in sync with communicated organizational expectations
  • Possess excellent verbal and written communication
  • Must be able to work well in a global team environment, able to interpret administrative and operating policies and procedures for employees
  • Proactively identifies and removes obstacles or barriers on behalf of the team.
  • Navigates accountability in a matrixed organization.

    Locations: United States; Virginia; Roanoke

    GE offers a great work environment, professional development, challenging careers, and competitive compensation.  GE is an Equal Opportunity Employer.  Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

    GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditional upon the successful completion​ of a background investigation and drug screen.

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